The next time you come in contact with an unhappy customer, try one of these phrases. They are highly effective in helping to restore customer confidence and facilitating diplomatic problem solving.

The problem you experienced is no more acceptable to us than it was to you.

I understand your concern. What do you think would be fair?

Although you might not agree with my decision, Id like to explain it so you can at least understand.

Thank you for bringing this to our attention. We appreciate customers who let us know when things arent right.

Thank you so much for your feedback. We appreciate you giving us an opportunity to correct the problem and to meet your expectations.

Have I done something personally to upset you? Id like to be a part of the solution.

Mr. Warren, we want to get to the bottom of this just as much as you do.